If you’re at the beginning stages of raising capital or looking to demonstrate the viability of your business in due diligence with potential investors, establishing the data room is vital. In our experience, firms that are successful in securing investment have a convincing pitch deck and a well-organized and accessible data room.
The most crucial aspect of setting up a data room is structuring the documents and folders in a manner that makes it simple for users to know what they’re viewing. This may include creating an index, or table of contents that outlines the primary folders within your data room (such as “Finance” and “Marketing”). Within these categories, you’ll need to create subfolders which further organize your documents by subject. This will help buyers find the information they need and accelerate the due diligence process.
You’ll need to include a section which highlights your company’s current customers and references. This will help investors get to know the customer base of your company and also see how far you’ve come in the market.
Invite users to your data room after you have completed the structure. You can access this via the User Management section on the Manage your dataroom page. Secure virtual datarooms come with permission settings that are granular, allowing you to invite users who require specific access rights to view documents. This is a huge benefit over physical datarooms which require everyone to be present at the same time and can only accessed during office hour.